MSU policies and procedures for limited submission funding opportunities
A limited submission program is defined as a program/funding announcement where the sponsor restricts the number of applications or proposals that can be submitted from a given institution. The guidelines for such funding opportunities place a responsibility of selection on the institution.
Procedures to select applications for all limited submission programs/announcements:
1. Announcements will be posted to the Limited Submission website and new announcements will be distributed by letter to a listserve (limited@msu.edu) to which faculty would subscribe, as well as to Research Associate Deans and their support staff.
2. Faculty deadlines for submissions of pre-proposals will be included on the website and in the announcements.
3. Pre-proposals will be required for EACH limited submission program, whether or not the grant requires it. Pre-proposals must be submitted electronically to: limited@msu.edu.
4. Pre- proposals will be reviewed by an ad hoc review committee (normally to include Research Associate Deans, key senior faculty and a representative from the Office of Research Development and Proposal Coordination - ORDPC), and this committee will make recommendations to the VPRGS regarding which applications are allowed to go forward.
5. If a faculty member brings a limited submission opportunity to the attention of the Office of Research Development and Proposal Coordination within 30 calendar days of the submission deadline, proposals will be submitted on a first come, first serve basis. If the submission deadline is more than 30 days from notification, a solicitation for pre-proposals will be distributed and handled as described above.
Special areas where limited competition may be discipline restricted, the same protocol will be used, but the review committee may be constituted within that unit/discipline.
Structure of the Internal Pre-proposal Application:
--Cover Page form (see attached) that includes project title and list of investigators.
--3–5 page project summary
--Two page curriculum vita for each PI
--Total project budget estimate
--Total project cost share estimate, if applicable
--Additional supporting information deemed relevant by investigator (not required)
Applications that do not follow these guidelines will be returned and PIs will be given 24 hours to conform to guidelines.
Selection will be based on reviewer’s comments in accordance with funding agency’s review criteria.
Notification of proposals to go forward:
--PIs of selected proposals will be notified by e-mail
--PIs of selected proposals are required to confirm intent to submit a full proposal within 5 working days of notification
--·If confirmation is NOT received within 5 days, the review committee will recommend a new candidate
--Once confirmation is received, candidates not selected will be notified
--CGA and appropriate Chairs and Deans’ offices will be informed of the candidates selected to submit full proposals
